21-04-2021

Archiving In Outlook 2016 For Mac



Outlook for Mac accounts connected to Exchange may sometimes get error messages stating that their Exchange mailbox is full. And IT support team may have to ask the email client users to delete unnecessary emails and attachments or to archive their mailbox data. Here, we will go through the causes of this issue and ways to deal with it.

Why the Exchange Mailbox is Full?

An Exchange connected user mailbox cannot accommodate more messages when its size reaches the mailbox quota allocated by the Exchange administrator for it. Then, users will have to reduce their mailbox size from the Outlook for Mac email client itself. Deleting unwanted emails and separating attachments from mails can help to some extent. However, a better approach would be to archive the old Outlook for Mac mailbox data and retain only the recent and most relevant items in the mailbox. Let us see how you can check the size of your Outlook for Mac mailbox folders and archive their items.

Instant Solution

Outlook

Get Kernel for OLM to PST Converter, an automated tool to backup your important Outlook for Mac user data, including emails, attachments, calendars, etc. to Outlook PST.

The user can easily find mac Outlook 2016 archive location & create OLM file by following the steps given below. Create Outlook Mac Archive ( OLM ) File in Outlook 2016. First of all, you have to open your Mac system and then choose Finder from the item menu given below.

How to Check the Size of Mailbox Folders in Outlook for Mac?

In Outlook for Mac, users don’t have the facility to check the size of the entire mailbox. They have to do it individually for each folder. For this, right-click the folder, select Folder Properties, and go to Storage tab on the Folder Properties dialogue box. Here one can view the size of the folder as well as the sizes of its subfolders.

  1. Outlook for Mac works with Microsoft Exchange, Microsoft 365, Outlook.com (including Hotmail and MSN), Gmail, Yahoo Mail, and iCloud Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people.
  2. Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud).If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive.
  3. Yes, works for me in outlook 2016. On other note the latest version of Outlook for Mac now has one click archiving which is not as good as a single keypress but definitely an improvement! – Fred Clausen Mar 13 '16 at 23:02. To make this work on Outlook 16.36 (2020).

How to Archive Outlook for Mac Mailbox Folder Data?

The method for archiving folders in Outlook for Mac is given below:

Archive Button Missing In Outlook 2016 For Mac

  1. Begin by choosing one or more messages to archive.
  2. From the top ribbon, select Archive.
  3. Click on Continue on the prompt (This will let you create you a new archive folder).
  4. Now, to set archiving rules go to Tools and select Rules, further select Edit Rules.
  5. Then select Exchange from the left menu pane, then click on ‘+’ to add a new rule.
  6. Assign a Rule name and specify the required conditions. Then click on OK to save the rule.
  7. To apply the rule to a folder, select all its emails and click Message > Rules > Apply > Select Rule.

Online Archive Outlook 2016 For Mac

How to Backup OLM Files in PST?

Many OLM users may want to backup their OLM files as PST files. By doing so, they can access their emails in MS Outlook (Windows environment). The process is given below:

  1. Begin by signing in to your Gmail account so as to configure the IMAP email account.
  2. Then configure your Mac Outlook OLM file with the same Gmail account.
  3. Now, create a Gmail label and then start synchronizing the OLM file with IMAP
  4. Now, move all OLM file data to IMAP account and then move OLM emails from IMAP mailbox to MS Outlook PST

Outlook 2016 Online Archive

Also, you can opt for a third party tool Kernel for OLM to PST converter for the conversion of OLM files to PST. This tool helps you to convert OLM files to PST format. It helps migrate all Outlook for Mac items including emails, attachments, calendars, etc. to the Windows environment.

Auto Archiving In Outlook 2016

More Information